With the registration date for ClickerExpo coming up, I began to think about what learning goals to concentrate on this year, who I wanted to hear speak, and if there should be a theme or if I should just see whatever sounded interesting. I then began to think about the other part of going to conferences; meeting people and networking. So many times I’ve seen someone I haven’t seen in years passing by in between sessions and had that 7 second drive-by conversation, “Hi! How are you doing! Great to see you! Let’s meet for lunch or something!” The other person responds, “Great!” and then that’s the end of it. This year, I really want to make a plan.

1. Put people you want to meet on your schedule.

I always have the best of intentions and every conference I fail. This year I’m putting people on my schedule. Message people and ask them for a time to meet or share a meal or have a drink. Put the appointment on your schedule with a reminder so you don’t become that person that stood someone up at a training conference. You have 3 meals a day, after conference drinks, breaks in between speakers, and skipped session periods you can fill. Fill them. If meals are coordinated and prepaid you might consider skipping one and doing a DIY lunch at least one day to accommodate people who aren’t purchasing meals.

Related: Are drinks after the conference your favorite part of attending conferences? Do you like meeting online friends in-person? Ever wish you had a group of local, friendly dog trainers to chat with to continue the conversation? Check out our latest project: Mastermind Meetups for Modern Dog Trainers

2. You don’t have to fill every session.

I actually learned this when I got violently ill at a conference. Fatigue set in and I needed to prioritize my energy instead of my desire to see everything. There were some session slots where there just wasn’t anything that really perked my interest or I had seen all the presentations already. I skipped that period and took a nap, waking up refreshed for the speakers I really wanted to see. When I skipped and didn’t take a nap, I met a bunch of people that were also skipping!  If you’re just trying to fill time by seeing a speaker, meet up with people instead.

3. Introduce yourself to people sitting or eating alone.

If you haven’t filled a meal period with a scheduled meet up then scan the dining area and look for people wearing the conference badge who are sitting alone. Go introduce yourself and ask if they want company. Please don’t push in if the person says they’d rather be alone. Conferences can be overwhelming and some people need quiet time. I’ve had many amazing conversations eating with strangers. Meeting and talking to people way outside your normal circle can be more educational than some presentations. This practice also makes everyone feel welcomed and interesting. Which brings us to number 4.

4. Remember to get cards or contact information for people you meet.

I’m putting this on a post-it note on my forehead this year, “Please give me your business card.” After introducing myself and eating with a stranger and having a lovely conversation, it inevitably happens that the conference bell rings and you’re off and running to the next session. The number of times I’ve grabbed my things and said, “Thank you for the wonderful lunch!” then sprinted away is embarrassing. Take a moment, get a card or have the person put their email address in a note for you. When you get seated at your Must Get To session, make a note of where you met them, what you did together, and the general topic of conversation. Even if you never message them you will have a reminder if you see them at the next conference.

5. Organize meetups with your virtual friends.

We all have them, people we “know” from Twitter, Facebook, certification organizations, clubs, and schools. Schedule a meetup and get a few people you want to meet in one place. On Twitter you can create a hashtag and have people retweet or reply they’d like to join. You can create calendar and Facebook events so other people can invite other people. While it may seem fun to set these up for dinner at a restaurant, some trainers are on a budget. You might consider doing these in hotel common areas instead of restaurants so everyone can bring their own food yet still have dinner together. Remember to send reminders to everyone who was interested when you get to the conference.

Check out our latest project: Mastermind Meetups for Modern Dog Trainers

Did we miss anything? What is your go-to strategy for attending conferences? Tell us in the comments!